Exhibit and Support Opportunities
Reach Your Market — Download the Exhibit and Support Prospectus
ADEC is one of the oldest interdisciplinary organizations in the
field of dying, death and bereavement. Its nearly 2,000 members include
a wide array of mental and medical health personnel, educators, clergy,
funeral directors and volunteers.
The ADEC 34th Annual Conference welcomes more than 500 of the
leading experts in the field of death education and counseling all under
one roof. Don’t miss your chance to introduce your products and
services, or remind your already loyal customers of your dedication to
the field.
We're grateful to our 2012
exhibitors and supporters, who are helping to make this year's
conference a success. And thanks
to all of our past exhibitors and supporters.
Exhibit Opportunities
Download the Exhibit/Support
ContractTabletop Exhibit Opportunities
Displays of products, publications and services at the Annual
Conference provide valuable interaction between the organizations
providing products, publications and services relative to the field of
dying, death and bereavement and the professionals who value them. The
Exhibit Area, Bookstore and Poster Presentations will all be in one room
this year, along with breaks and receptions, allowing for increased
traffic and maximum exposure.
Tabletop Exhibit Specifications
Exhibits
include one complimentary full meeting registration, one
6-foot-by-30-inch draped table, two chairs, exhibitor ribbon,
identification sign and listing in the final program. Exhibitors are
responsible for all taxes on items sold at the meeting.
Take advantage of the book-selling opportunities. All books with an ISBN
number will be sold through the Bookstore at the Joint Conference, with
the exception of those exhibitors who have registered to sell their ISBN
books at their exhibit table. Exhibitors who are selling their products
should have a sufficient supply of books, as the ADEC official bookstore
will not have these books onsite. Self-published books may be sold
directly to attendees in the exhibit area from assigned tables at no
additional fee.
Tabletop Exhibit Costs
Tabletop Exhibit with one full registration to attend full
conference activities (Wednesday – Saturday):
ADEC Member |
Nonmember |
|
| Books with ISBN numbers will not be sold: | $500 |
$600 |
| Books with ISBN numbers will be sold: | $600 |
$700 |
Additional registrations can be purchased at the discounted ADEC
membership registration rate.
Exhibit Schedule
| Wednesday, March 28 | |
| 8:00 a.m. - 5:00 p.m. | Exhibit Set-up |
| Thursday, March 29 | |
| 9:00 a.m. - 1:30 p.m. | Exhibit hall open |
| 2:30 - 5:00 p.m. | Exhibit hall open |
| Friday, March 30 | |
| 9:00 a.m. - 2:00 p.m. | Exhibit hall open |
| 3:00 - 7:30 p.m. | Exhibit hall open |
| Saturday, March 31 | |
| 9:00 a.m. - 2:00 p.m. | Exhibit hall open |
| 2:00 p.m. | Exhibit hall dismantle |
Tabletop Exhibit Space Assignment Policy
Exhibit space locations will be assigned on a first-come,
first-served basis. Space will not be assigned without full payment.
ADEC reserves the right to determine final exhibit space assignments and
to accept or reject any exhibit.
Hospitality
Suite/Event Scheduling
Exhibitors and supporters are
encouraged to host hospitality suites or other events during the course
of the conference; however, these events cannot conflict with any
scheduled conference activities.
“Take
One” Literature Display
An unsupervised exhibit
station where brochures, educational materials, publications,
newsletters and surveys will be placed so attendees can browse at their
leisure. Companies interested in participating in the “Take
One” display will ship materials directly to the Hilton Atlanta in
Atlanta at their expense. Conference staff will make sure that materials
are displayed in the “Take One” area during the conference.
Leftover materials will not be returned.
“Take
One”: $250 USD (per promotional piece)
Registration Bag Insert
Reinforce your impact at
the 34th ADEC Annual Conference, make an announcement or promote your
organization with this unique opportunity. Take advantage of a limited
number of marketing pieces stuffed into the registration bag distributed
to all attendees. ADEC reserves the right to review and approve any and
all materials to be included in the registration bag. You will be
responsible for supplying the materials and for the corresponding
shipping charges to the Hilton Atlanta in Atlanta.
Registration Bag Insert: $350 USD (per promotional
piece)
Support Opportunities
ADEC welcomes commercial businesses, non-profit organizations and
individuals to provide educational grants in support of the 34th Annual
ADEC Conference. As a supporter of the conference, you demonstrate your
dedication to learning and information-sharing by the leaders in the
thanatological field.
ADEC
Commercial Support Program
All Commercial Support Packages
for the Annual Conference include the following PLUS the specific
benefits outlined below for each support level:
• Acknowledgement as a Supporter at the appropriate level by the ADEC President during the President’s Welcome before the Keynote speech (Thursday, March 29, 8:15 a.m. – 8:30 a.m.)
• Acknowledgement as a Supporter at the appropriate level on walk-in and walk-out slides at general sessions
• Acknowledgement as a Supporter at the appropriate level on signage in the registration area
• Acknowledgement as a Supporter at the appropriate level and company Web link in the ADEC Connects e-newsletter distributed to all ADEC members
• Link from ADEC website conference page to company website
• Description (up to 75 words) of your organization in the final program distributed at the conference
• One-time use of the final attendee list mailing labels
• One complimentary tabletop exhibit in exhibit hall
Platinum Commercial Supporter/ Opening Reception
Supporter – $10,000
• Complimentary
full-page acknowledgement in the conference program (supporter to supply
logo)
• Acknowledgement through signage as Supporter for Welcome
Reception (Wednesday, March 28, 6:00 – 8:00 p.m.)
• 4 complimentary registrations for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
Gold Commercial Supporter/Meet the
Authors Reception Supporter – $5,000
• Complimentary half-page acknowledgement in the
conference program (supporter to supply logo)
• Acknowledgement through signage as Supporter for Meet the
Authors Reception (Friday, March 30, 7:00 p.m. – 8:00 p.m.)
• 3 complimentary registrations for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
Silver Commercial Supporter/
Farewell Gathering Supporter – $2,500
• Complimentary quarter-page acknowledgement in
the conference program (supporter to supply logo)
• Acknowledgement through signage as Supporter for farewell
gathering at the close of the conference
• 2 complimentary registrations for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
Bronze Commercial Supporter/
Refreshment Break Supporter – $1,000
• Acknowledgement through signage as Supporter for
one refreshment break
• 1 complimentary registration for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
Bronze Commercial Supporter/
Contemplation Reflection Room Supporter – $1,000
• Acknowledgement through signage as Supporter
outside Contemplation Reflection Room
• 1 complimentary registration for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
ADEC Non-Profit Support
Program
The support opportunities available to commercial
entities and listed on the preceding page are also available to
non-profit organizations. In addition, several non-exclusive
opportunities are also available only to non-profit organizations. All
Non-Profit Support Packages for the Annual Conference include the
following PLUS the specific benefits outlined below for each support
level:
• Acknowledgement as a Supporter at the appropriate level by the ADEC President during the President’s Welcome before the Keynote speech (Thursday, March 29, 8:15 a.m. – 8:30 a.m.)
• Acknowledgement as a Supporter at the appropriate level on walk-in and walk-out slides at general sessions
• Acknowledgement as a Supporter at the appropriate level on signage in the registration area
• Acknowledgement as a Supporter at the appropriate level and organization Web link in the ADEC Connects e-newsletter distributed to all ADEC members
• Link from ADEC website conference home page to organization website
• Description (up to 75 words) of your organization in the final program distributed at the conference
• One-time use of the final attendee list mailing labels
• One complimentary tabletop exhibit in exhibit hall
Premium Non-Profit Supporter/Conference Bag Supporter
– $4,000
• Complimentary half-page
acknowledgement in the conference program (supporter to supply logo)
• Logo will appear on one side of conference bag distributed
to attendees at registration
• 2 complimentary registrations for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
Non-Profit Supporter/Conference
Pen Supporter – $2,000
• Complimentary
quarter-page acknowledgement in the conference program (supporter to
supply logo)
• Logo will appear on pen distributed to conference attendees
at registration
• 1 complimentary registration for the entire conference
(additional company registrants can register at the ADEC membership
registration rate)
Bronze Non-Profit
Supporter – $1,000
• Acknowledgement
through signage as Supporter outside Contemplation Reflection Room
• 1 complimentary registration for the entire conference
(additional persons can register at the ADEC member registration
rate).
ADEC Member and Individual Support Program
– minimum contribution $500
ADEC members,
institutional members and nonmembers are encouraged to support ADEC and
its Annual Conference. These contributions cover expenses not tied to a
specific event or item at the Annual Conference and are available in any
amount. Your contribution will be acknowledged in the conference
program, on the ADEC website and through appropriate signage at the
meeting.
Advertising Opportunities
Reach more than 500 professionals in death, dying and bereavement
with your message, product or service. Choose to advertise in
either ADEC’s quarterly member publication, The Forum, or
in the final program distributed at the conference – or in
both!
Every attendee at the ADEC 34th Annual Conference will receive a final
program along with the April issue of The Forum in their onsite
registration bag, so your message is sure to reach a prestigious
audience of decision-makers in the field.
| ADEC Forum Advertising | ADEC Member Price (1X) |
Nonmember Price (1X) |
| Full page | $375 |
$562 |
| Half-page | $185 |
$280 |
| Quarter-page | $105 |
$165 |
| One-eighth page | $60 |
$90 |
Take advantage of this unique opportunity: the April issue of The Forum will be the only one printed and distributed in 2012. The remaining quarterly issues are distributed in electronic form only.
Download the advertising contracts for more information or
to reserve advertising space.
Reservation for ad
space should be made by January 10, 2012. All digital
artwork/copy must be submitted by February 10, 2012.
| Final Program Advertising | Ad Rate |
Discounted Rate for Exhibitors and |
| Full page | $350 |
$300 |
| Half-page | $250 |
$200 |
Quarter-page |
$150 |
$100 |
| Inside front cover | $400 |
$350 |
| Inside back cover | $400 |
$350 |
Supporters
Gold Supporter / Conference Bag
Gold Supporters
Silver Supporter/ Conference Pen
Silver Supporters
Bronze Supporters
